» ACA Reporting

Three Steps to ACA Compliance

Staying in compliance with ACA regulations can be a challenge. Start planning for ACA compliance now and solve these challenges with ACA planning and compliance tools from Who’s Where. The ACA Dashboard is designed to provide continually updated ACA monitoring, reporting, and documentation. Learn more about each step in our process for ACA compliance.

Step One: Analysis & Modeling

Know where your organization currently stands, see how ACA will impact your business, and select an effective course of action.

- Determine applicable Large Employer Status
- Review scenarios and model decisions
- Know your potential liabilities

Step Two: Decision-making & Documentation

A sound plan of action – based on comprehensive analysis, along with documentation of your company’s strategy – can alleviate much of the complexity of ACA compliance. Make decisions with regard to…

- Coverage
- Measurement, Administrative & Stability Periods

Step Three: Implementation & Monitoring

Stay up-to-date and support the company plan through practical application and implementation of strategy. Once the plan is solidified, use the ACA Dashboard to monitor that your company is following ACA compliance for all applicable employees.

- Monitor ongoing salary, ongoing hourly, and new variable hour activity
- Track with monthly reports to prepare for Annual IRS reporting and audits

In-house solutions and typical payroll reporting cannot fully address the evolving complexity of the Affordable Care Act Reporting. Minimize your risk with the convenience of having ACA compliance documents at your fingertips.

IRS Links

Shared Responsibility for Employers Regarding Health Coverage, Final Rule

Affordable Care Act (ACA) Tax Provisions Home Page

 

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“Michigan Catholic Conference engaged Points North and their Who’s Where product to fill a niche need among our customers.  We brought them on during a time of transition and they were able to adjust to our changing landscape with professionalism and confidence.  Meeting our timeline with development of complex reports was done with ease and requested changes were implemented within a matter of days. Courteous support staff are available with very short hold times and are knowledgeable and helpful.  We are grateful to Points North for their role in our business successes.”

Ryan Bunce, Information Technology Manager

Michigan Catholic Conference

“Our diocese is small, rural, and spread over a large geographical area.  Some of the challenges of these dynamics have been resolved by our business relationship with Who’s Where and it has been a ‘game changer’ for our office! We now have a centralized location to track all of the employees working in the parishes and schools in our diocese.  This allows us to easily track employee status, hours, and benefit eligibility. In addition, we are able to invoice and collect benefit premium payments in real time, saving us time, paper and dollars!

The ACA Reporting process created by Who’s Where is intuitive, and easy to use.  The real time updates, and ability to track ACA eligibility easily and quickly throughout the year help to ease the burden off the ACA process.

The customer service is second to none, with quick response times and more importantly their desire to be innovative and forward thinking.

Thank you…job well done!”

Twila Roman, HR Director

Diocese of Sioux Falls, SD

“First of all, we could never have managed the ACA compliance reporting without Who’s Where’s payroll aggregation system.  Diocesan wide, we were simply not set up to manage such an endeavor.

The enhancements made for the reporting this year will save me literally weeks of work preparing for our year end reporting.  I am most grateful for the work Points North has done to enhance their systems.

The staff and support teams have been most patient and helpful both with implementation and with the tax form preparations.”

Marsha Bartek, Human Resources Manager

Diocese of Lincoln, NE

“Anyone responsible for handling compliance with the Affordable Care Act knows the complexity of the law and accuracy required for the information called for by the IRS.  Who’s Where really streamlined the process for recordkeeping and reporting for me.  I really appreciate patience and knowledge of their technical support team.  They are great to work with.”

David Brook, Chief Financial Officer

Diocese of Alexandria, LA

“When administrative demands exceeded our ability to execute pay consolidation for over 100 entities, Who’s Where provided the solution.  Implementing this software to consolidate payroll, calculate and process retirement plan payments and track hours for ACA reporting solve these issues and provided so much more.  We now have a truer picture of the staffing at our locations.  It’s totally changed the way we think, plan and work.”

Kathleen Thomas – Human Resources Director

Archdiocese of Kansas City, KS

“Complying with the Affordable Care Act was something we were dreading.  However, working with Who’s Where really made it a much smoother process than expected.  I would highly recommend their people and their product.”

John Bittner – Director of Human Resources

Diocese of Providence

“A valuable tool for parishes to manage employee benefit obligations. At the same time, it’s a tool for me to manage/evaluate risk and cash flow. All the locations have become more interconnected, accountable and efficient as a result of this project.”

Franz Hoefferle, Chief Financial Officer

Diocese of Duluth, MN

“Who’s Where eliminates a significant amount of paperwork at year-end and the parish staff saves time – the system notifies us who has become eligible. Our previous provider was charging us 4 to 5 times the amount of Who’s Where to track some eligibility information and the diocese had no hands-on control of the information. This easy-to-use software allows us to quickly view eligibility information for all employees.”

“This solution helped us meet our employee eligibility tracking and compliance initiative, with a one-year return on investment. I highly recommend it!”

Deacon Joseph Braddock, Chief Financial Officer

Catholic Diocese of Jefferson City, MO

“A valuable tool for parishes to manage employee benefit obligations. At the same time, it’s a tool for me to manage/evaluate risk and cash flow. All the locations have become more interconnected, accountable and efficient as a result of this project.”

Franz Hoefferle – CFO

Catholic Diocese of Duluth, MN

“This solution helped us meet our employee eligibility tracking and compliance initiative, with a one-year return on investment. I highly recommend it!”

Joe Braddock, CFO

Catholic Diocese of Jefferson City, MO

“The Who’s Where product has been an exceptionally excellent service.  From the start of the implementation, I could not have asked for better service and kindness.  The process is nicely streamlined, so it only takes me a few minutes to download the payroll file, upload the information into the Who’s Where application, then proceed to YERDI where all the information is uploaded into the transmittal.  All tracking is kept at the Who’s Where site so I can find out anyone’s status at any time.  It’s truly a wonderful surprise that has benefited me and my Y.”

David Kirby

Ed & Ruth Lehman YMCA

“Who’s Where has had a tremendous impact on our daily operations.  Our eligibility tracking has been reduced from days to minutes thanks to the application’s seamless bridge to payroll and user-friendly interface.  I couldn’t imagine managing our 18 locations and growing employee base without this helpful tool. I would highly suggest that Y’s take advantage of this program. It makes life so much easier!”

Carol Ringquist, Benefits Manager

Greater Boston YMCA

“I joined the Bloomington-Normal YMCA roughly 8 months ago and quickly discovered how lucky I was to land in a charter that utilizes Who’s Where. The eligibility tracking solution saves me approximately three hours per pay period.  The application is consistently accurate and easy to navigate. In addition, I know that it’s always going to work and accept my payroll download.  If there are any Y’s out there that aren’t currently using Who’s Where, I would suggest that they adopt this time-saver!”

Marianne Gillmeister, Business Manager

Bloomington-Normal YMCA

“If you’re a busy HR Manager who wears multiple hats, I would highly encourage the Who’s Where online retirement eligibility tracking solution. With a simple click of a button, the application identifies staff members that have reached or are nearing eligibility. Tracking this information used to be a two to four day event for me. Thanks to Who’s Where this time-consuming task has been reduced to mere minutes.”

Denise Chambers, Financial Manager

Armed Services YMCA

“We implemented Who’s Where from Points North because tracking over 130 employees manually was becoming too large of a task. The implementation process was easy and the training provided by Points North was extremely helpful. Since using Points North we have identified over 3 employees that were missed by our old tracking system. Who’s Where has saved me over 12 hours each month and the accuracy of the system is one of the greatest benefits. I would encourage other YWCA’s to utilize Who’s Where because it will save time and cut down on errors.”

Dwayne Hawkins – YWCA Asheville

“When we heard about Who’s Where tracking solution from Points North it sounded too good to be true. After the implementation process the program was easy to understand and worked exactly as described…it was perfect. The accuracy of the software is the greatest benefit. I would encourage other YWCA’s to embrace Who’s Where because it is a huge time saver, I can’t believe any one wouldn’t do it.”

Merrily Dixon – YWCA Fort Dodge

“We implemented Who’s Where because we heard from other Y’s that it was a helpful tool for tracking employee’s eligibility. The support we received from Points North was excellent. We are tracking 70 employees; Who’s Where makes it easy to track the part time employees and ensures no one is missed. Since implementing Who’s Where I have saved over 4 hours each month. The greatest benefit of Who’s Where is knowing that everyone who is eligible are not going to be missed. I would encourage other YWCA’s to embrace this tracking tool because it saves time and is very accurate.”

Janet Schillner – YWCA of Jamestown

“The implementation process was fast and the training for the product provided by Points North made the process extremely easy. We are tracking over 50 employees including part time employees. The biggest help was keeping track of the part time employees. I used to have to track the employees manually which was a cumbersome experience. Who’s Where has eliminated this task and has saved me over 2 hours each month. I would recommend other YWCA’s to embrace this product because the tracking system is accurate and ensures that everyone is enrolled on time without problems.”

Sharon Carr – YWCA Lake County

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